The Ultimate Checklist for Hosting a Successful Webinar

Live events are high-pressure. You can't edit out a mistake in real-time.

To save you from the anxiety of "Did I forget something?", we created the ultimate pre-flight checklist for webinar hosts.

1 Week Before

• Slide Deck Finalized: No more "TBD" slides.
• Guest Speakers Confirmed: Send them a calendar invite with the join link.
• Promotion Push: Pin the event on your social profiles.
• Directory Listing: Ensure you are listed on TapJoin for last-minute organic traffic.

24 Hours Before

• The "No-Show" Email: Schedule the reminder email for 1 hour before the event.
• Workbook Sent: If you have handouts, send them now.
• Internet Backup: Do you have a mobile hotspot ready if your WiFi dies?

60 Minutes Before

• Reboot Computer: Clear the RAM. Close 50 open Chrome tabs.
• Notifications OFF: Turn off "Do Not Disturb" on Mac/Windows. Quit Slack and WhatsApp.
• Lighting Check: No weird shadows on your face. Face the window if possible.
• Audio Check: Record 10 seconds of yourself and listen back. Is there echo?

10 Minutes Before

• Open the Room: Start the session early so early birds aren't staring at a "Waiting for Host" screen.
• Slides Loaded: Have the "Welcome" slide visible on screen share.
• Water Nearby: You will talk for 60 minutes. You will get thirsty.

DURING the Event

• HIT RECORD: Put a sticky note on your screen if you have to. This is the #1 mistake.
• Engage Immediately: "Type where you are joining from in the chat!"
• The Offer: Drop the link to your product/offer in the chat at the 45-minute mark.

AFTER the Event (The Follow-Up)

• Download Recording: Save it locally immediately.
• Send Replay Email: Within 4 hours. "In case you missed it..."
• Check Analytics: How many people clicked the offer link?
• Evergreen It: Embed the video on a blog post or landing page for long-term SEO.

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Pro Tip: Copy this list into your Notion or Trello board so you can reuse it for every single event. Consistency builds confidence.